Program Manager

Position Overview:

The Consortium for Graduate Studies in Gender, Culture, Women, and Sexuality, hosted by MIT, brings together feminist scholars and teachers from nine Boston area institutions for the purpose of advancing interdisciplinary, intersectional feminist scholarship and teaching in the areas of women’s, gender, and sexuality studies. The Consortium is committed to cultivating collaborative intellectual communities across fields and disciplines, creating professional development opportunities for graduate students and faculty, and providing a sustainable model of institutional collaboration.

The Program Manager oversees and manages all operational matters for the Consortium for Graduate Studies in Gender, Culture, Women, and Sexuality.  They will oversee and manage the consortium’s operations and administrative needs while incorporating the mission and values of the organization. Responsibilities include managing communications of GCWS initiatives across nine member campuses; developing and overseeing a five-year budget; assisting with course development and managing student course enrollment; creating content for website, social media, listserv, and print materials; collaborating with teams to create and manage events including the Feminisms Unbound series, biannual graduate student conference, Women Take the Reel film festival, and faculty receptions; and developing and providing annual documentation for key stakeholders. The program manager is overseen by the GCWS board of representatives. 

Salary range: $69,000-77,000 / year

 

Principal Duties and Responsibilities:


Courses and Course Development

The Program Manager manages all aspects of GCWS course development for graduate-level courses and micro-seminars, including:

  • Work with the GCWS Board to identify teaching teams, propose course ideas, and guide course development

  • Administer GCWS graduate courses including setting up course websites, managing the student application and acceptance process, officiating cross-registration, grade reporting, administrating course evaluations, securing course logistics, and supporting GCWS faculty. 

Communications

The Program Manager will manage all GCWS communications. Specific duties include:

  • Develop and implement the strategic plan for communications of GCWS initiatives across all member institutions, the greater Boston area, and (in conference years) at institutions across the country

  • Create and manage content for the GCWS website, social media, listservs, and other communications

  • Serve as primary point of contact for all communications 

Finance

The Program Manager is responsible for advising the Board of Directors on financial matters, managing the annual GCWS budget of $200,000, and attending to all internal MIT financial processes. Specific duties include:

  • Develop annual financial plan and 5-year budget projections which includes determining increases to membership dues tiers

  • Oversee expenditures on all GCWS projects

Event Management

The Program Manager is responsible for managing all GCWS events from conception to completion, including the program’s biannual student conference, faculty development and curriculum building events, Women Take the Reel film festival, bi-annual Feminist Pedagogies symposium, and other student and faculty events as needed. Specific duties include:

  • Develop and manage timeline and action plan for each event

  • Collaborate and communicate with GCWS Board, faculty, and student event co-organizers about budget, space, logistics, promotion, etc

  • Create and provide documentation and evaluations on annual and biannual events to support and inform future events

  • Create, prepare and distribute all promotional materials (print, email, social media, web, etc)

  • Implement all logistical planning for events in accordance with MIT and member institution regulations (space, catering, speakers, event forms, etc)

Human Resources

The Program Manager implements all administrative HR activities, acting as a liaison between GCWS and SHASS HR offices on all related processes. Specific duties include:

  • Process faculty appointments

  • Hire and supervise a part time Program Assistant

  • Manage independent contractors and temporary employees as needed

  • Maintain personnel files and records

Campus Stakeholders

  • Provides documentation and/or reporting to internal and/or external campus stakeholders and responds to inquiries

  • Develops annual report and yearly membership dues materials for each campus and manages payment process

  • Develops documentation and process for board members to renew memorandum of agreement between their campus and the GCWS every 5 years

 Other duties as needed or required.

 

Supervision Received:

 

This position will report to the the co-chairs of the GCWS Board of Representatives. There will be regular monthly meetings between the Program Manager and the co-chairs during the academic year. Outside of regulary meetings, the co-chairs will be available by email.

 

Supervision Exercised:


The GCWS Program Manager will supervise one, generally part-time and temporary, Program Assistant during the academic year. The GCWS Program Manager is responsible for advertising the position, interviewing candidates, and hiring a Program Assistant each year. The Program Manager will supervise the Program Assistant to identify areas of growth and interest for professional development throughout the academic year. The Program Manager will have weekly supervision meetings with the Program Assistant.

Qualifications & Skills:


MINIMUM REQUIRED EDUCATION AND EXPERIENCE:

  • EDUCATION: Bachelor’s degree and successful experience in academic administration or a related field a minimum of three years of administrative, operations, and/or project/program management experience required.

  • PROJECT MANAGEMENT: Demonstrated experience with project management and ability to manage multiple complex projects; special events and conference planning, project management, program administration and communications

  • FINANCES: Experience in financial planning and budgeting, overseeing financial processes, financial record keeping and reporting

  • COMMUNICATION SKILLS: Excellent, advanced oral and written communication skills; excellent interpersonal skills; ability to effectively and diplomatically relate to a wide variety of people

  • WORK INDEPENDENTLY: Ability to work independently and exercise sound judgment in all matters related to all job tasks; ability to work collaboratively, deliver results, and establish effective working relationship with multiple stakeholders

  • TECHNICAL PROFICIENCY: High level of technical proficiency with hardware and software; proficiency with Microsoft Office suite especially Word and Excel; familiarity with Adobe Creative Suite (Adobe Illustrator, Photoshop/Publisher, and Dreamweaver in particular); familiarity with digital meeting software

  • FLEXIBILITY: Schedule flexibility and availability for evening and weekend events

  • CULTURAL COMPETANCE: Familiarity and cultural competence with issues and vocabularies related to Women’s, Gender, Sexuality, Queer, Trans, Race, and Ethnic Studies

  • Deals with confidential information and/or issues using discretion and judgment.

 GCWS is an equal opportunity employer and does not discriminate against candidates on the basis of race, ethnicity, religion, sex, gender, sexual orientation, gender identity, disability status, or veteran status. Women, people of color, LGBTQ+ individuals, and members of other marginalized groups are strongly encouraged to apply.

Guest User